Invigilation of Examinations

Invigilation of Examinations


The following instructions will apply to all formal examinations set by the University. Invigilators must be present throughout the examination in order to ensure that assessments are conducted in accordance with the regulations.

It is the responsibility of the Chief Invigilator to ensure that the examination is conducted in a proper manner and in accordance with the regulations of the University. The Director of School will nominate staff to act as Chief Invigilators. Where a number of Schools are using the same room, the Invigilator whose School has the greatest number of candidates in the room will normally act as Chief Invigilator. It is essential that all examinations should start and finish at the times specified in the timetable. The late finish of an examination(s) may have severe consequences for candidates.

Invigilators should give their sole attention to the conduct of the examination. No other activity should be undertaken during the examination period. Invigilators must maintain oversight of the candidates in the room and should walk quietly around the room at regular intervals. Wherever possible, one Invigilator should be located at the back of the room to ensure that candidates can be observed at all times.

Invigilators should arrive [with the question papers] at least 20 minutes before the start of the examination.

  • The Chief Invigilator should make him/herself known to the servicing staff. If there is more than one examination(s)in the venue, then the Invigilator whose school has the greatest number of candidates, will normally act as Chief Invigilator.
  • The Chief Invigilator must ensure that each examination in the room is of the correct duration
  • The Chief Invigilator should ensure that they have the correct examination papers in the correct quantity. When they are satisfied that everything is in order, the candidates should be allowed in.
  • The Chief Invigilator must advise candidates that they are to remain silent once they enter the examination room.
  • The Chief Invigilator will make all necessary announcements - the start and finishing time of the exam[s] and any special instructions.
  • Candidates should be allowed into the venue 10 minutes before the start of the examination.
  • If the fire alarm is sounded, the Chief Invigilator is responsible for the evacuation of the room. They should follow the normal procedures and instruct candidates to leave the building immediately. All scripts should be left on the desks and collected by the Invigilators after the all clear. Candidates will then be allowed to collect any personal belongings. The examination will not be resumed.

It is the responsibility of all invigilators to ensure that:

  • All coats, bags and materials not specified for the examination are left in the designated area and that candidates have on their desks only the materials specified for the examination.
  • Candidates are permitted to take one bottle of still water to their desks. Other than this, no food or drink is permitted in the venue. This is for Health and Safety reasons and to minimise disturbance to other candidates.
  • The security of the examination is maintained.

Before the Examination

Invigilators should arrive at the examination room at least 20 minutes prior to the commencement of the examination to organise the setting out of the examination materials. Answer books, attendance slips and other requisites must be set out on the desks before candidates are allowed to enter the room.

Where more than one examination is being held in a venue, the desks should be numbered in accordance with a seating plan which displayed on the door of the venue. This plan must be strictly adhered to in order to ensure the smooth running of the examination.

The Examination

Candidates should be allowed to enter the examinations room in sufficient time for them to be seated and ready to start the examination at the prescribed time.
[Approx. 10 - 15 minutes prior to the start of the examination depending upon the number of candidates].

Invigilators must ensure that all coats, briefcases, bags and materials not specified for the examination are left in a designated area and that candidates take to their desks only the materials specified for the examination. [Materials other than normal writing and drawing implements must be clearly specified in the rubric of the examination paper].

The Chief Invigilator, having ensured that all question papers and materials have been distributed, will make the following announcements to candidates:

  • That they are to remain silent once they enter the examination room.
  • Only clear transparent pencil cases may be taken to the candidates' desks - this regulation must be strictly enforced.
  • No food may be taken in to the examination room - this regulation must be strictly enforced.
  • A small bottle of water ONLY, may be taken in to the examination room.
  • Candidates must display their University ID card throughout the examination.
  • Examinations to be held in this room is [are] as follows................
  • Candidates must ensure that that any watch alarms or mobile telephones are switched off.
  • Candidates must not communicate with any other candidate during the examination.
  • If you are suspected of cheating, the invigilators will advise you accordingly, your examination script will be appropriately endorsed and a report will be sent to the Director of School.
  • You are reminded that you must not be in possession of any unauthorised materials.
  • That candidates suspected of academic misconduct during assessment will forfeit their right to anonymity so that appropriate investigatory procedures may be launched immediately.
  • Candidates are required to complete the attendance slip before the examination begins - these will be collected by the invigilators[s] after the examination has commenced.
  • If you require attention during the examination, please raise your hand to attract the attention of the invigilator - do not leave your seat.
  • To enter their name and person number in the top right hand corner of the answer book and then fold down the self-adhesive flap.
  • That they should not write their name on any graph paper or continuation sheets these should be attached to the main script with treasury tags or staples.
  • At the end of the examination you must stop writing when instructed to do so and remain seated in silence until you are instructed to leave.
  • In the event of a fire alarm, you should leave the examination room in silence, leaving everything on your desk and your belongings in the room. You should evacuate the building in accordance with normal evacuation procedures. The examination will not be resumed.
  • That candidates are not permitted to remove any used or unused examination stationery from the venue.


Use of Dictionaries, Calculators and Additional Materials in Examinations.

If the rubric does not specify additional items it must be assumed that ONLY the normal writing and drawing implements and an electronic calculator are permitted.


Cheating/Collusion/Plagiarism in a Formal Examination

All terms which mean that a student has used unfair means in their assessment. LJMU regards such offences if proven, as serious and will be dealt with accordingly.

If an invigilator suspects any student of cheating during an examination he/she should mark the student's script. The student must be allowed to complete the examination.

Page last modified 21 October 2011.

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