Creating a Team Wellbeing Survey Questionnaire

Our working patterns and habits have changed. Remote working during Covid and hybrid working have identified a need to improve how the Wellbeing Assessment surveys are undertaken.

We plan to make the process more effective by moving our survey questionnaires online and using Microsoft Forms.

Setting up a Microsoft Form

We have provided you with a template form for you to copy and save for your own Faculty or Service. Please follow the steps below to create your form.

  • Select this link to the Team Wellbeing Survey Questionnaire.
  • At the top of the screen, select the 'Duplicate it' button.
  • If you are already signed into Microsoft Office, then you will go straight to the form copy.
  • If you are not already signed into Microsoft Office, then you will be taken to a sign-in page. When you see the sign-in page - select your email address.
  • At the top of the form:
    • click on the top title that says 'Team Wellbeing Survey Questionnaire (Copy)'
    • add your Faculty of Professional Service team name to the title
    • ignore the 'Recommended' questions shown below the title
  • Select the 'Collect responses' button in the top right corner of the screen.
  • Now you can copy the URL address for your form. Select the 'Copy link' button.
  • Go to your email and paste the copied link into your email message.
  • Send the email with the form URL to the Group within your Faculty or Service. You must provide a date stating when the form should be completed.

Viewing the form responses

  • Log into Microsoft forms.
  • Open the Team Wellbeing Assessment form to review the results, and then select the 'Responses' tab in the top left hand corner of the screen.
  • You can also view all the response data for your form in Microsoft Excel. Select 'Open in Excel' and an excel document will be downloaded to your computer.
  • Save the Excel spreadsheet and send it to your Directors or Managers.
  • Share with the team.

If you have any problems or require any help, please email Paula Quirk.

Deciding if a risk assessment is required

Download the Team stress risk assessment form (Word 40.6kb)

A determination will be made by the team’s leader about the requirement to move to the risk assessment stage (if the questions receive 50% or more negative responses (yes/no and open text) in one or more of the categories. If these thresholds are met, a risk assessment (and action plan) is initiated. In any case, the leader of the team should share the results of the survey with the team in question and undertake a risk assessment, if required.

All surveys, and if appropriate, risk assessments, must be completed by 28 July 2023.