Mandatory Staff E-learning Modules

Mandatory training is accessed via KnowBe4 and LearnUpon using LJMU single-sign-on.

Accessing LearnUpon

Access to the e-learning modules is via LJMU App Player, search for LearnUpon, click on the LearnUpon icon to access the login page:

Apple Mac Users

Username: Enter your LJMU username followed by @ljmu.ac.uk e.g., TSTJBlog@ljmu.ac.uk 

Password is your current LJMU password.

Modules

Mandatory staff e-learning modules include the following:

Cybersecurity and Data Privacy Awareness

Accessed via KnowBe4

The KnowBe4 System can be accessed directly.

Requirements

New staff - Within three working days of receiving registration
Existing staff - Quarterly


Bribery Act

Accessed via LearnUpon

Requirements

New staff - Within three working days of receiving registration
Existing staff - Once every three years


Diversity in the Workplace

Accessed via LearnUpon

Requirements

New staff - Within three working days of receiving registration
Existing staff - Once every three years


Introduction to the Prevent Duty

Accessed via LearnUpon

Requirements

New staff - Within three working days of receiving registration
Existing staff - Once


Understanding Modern Slavery

Accessed via LearnUpon

Requirements

New staff - Within three working days of receiving registration
Existing staff - Once

LJMU's e-learning modules are to be completed by all University staff unless there are changes in legislation.

The mandatory modules provide an overview of the legislation and statutory regulations to enable compliance and an understanding of your rights and responsibilities as a member of staff. The Bribery Act, Diversity in the Workplace modules is available in the transcript documents below. There is an expectation for staff to complete the short online quiz at the end of the e-learning modules.

Bribery Act transcript

Diversity in the Workplace transcript

Process for mandatory e-learning modules and completion data

The LearnUpon modules do not have to be completed all at once. It is possible to go through them in stages, and you can revisit all of it or sections as often as you want. The modules take approximately 45 minutes to complete. In each subject area, you can check your knowledge by answering questions. At the end of the modules, you are required to complete a short quiz to pass the modules. You may retake the test several times as necessary to achieve a pass.

A certificate is available at the end of the modules. As the modules are mandatory, staff completion is monitored regularly and reported to ELT and the Audit Committee quarterly.

For access or administration issues, please contact Joan Graham, Organisational Development Administrator, extension 8721, email J.Graham@ljmu.ac.uk

For additional help, please email orgdev@ljmu.ac.uk.

Access Guide FAQs

Further Module Details

NEW - Cybersecurity and Data Privacy Awareness - Mandatory Module

Cybersecurity and data privacy training is intended to be brief, engaging and interactive. This is necessary, as cybercrime is a rapidly growing problem for all businesses, including universities. 

Research shows that training is one of the most effective ways of reducing the risk of cyber-attack. The university has therefore invested in an industry-leading security awareness training platform called KnowBe4. To allow the delivery of bite-sized training on important security topics, such as how to choose a strong password, securing your home network, secure remote working and staying safe online. KnowBe4 has replaced the existing GDPR module. You will receive a notification via email when new training content is available for you to view.

For further information please click here or contact the IT Services Helpdesk via Help Me on your desktop or X5555. 

Bribery Act - Mandatory Module

Bribery Act

Institutionally, it is essential that LJMU demonstrates that it is actively working to prevent bribery and other fraudulent activities.  All staff should be aware of their responsibilities to avoid being in situations and circumstances where there may be a suspicion or incidence of fraud, bribery or corrupt practice.

For further advice about countering bribery, fraud and corruption and LJMU's measures to prevent their incidence, please contact Hannah Argo; Finance Director, email H.Argo@ljmu.ac.uk

Diversity in the Workplace - Mandatory Module

Diversity in the Workplace

This module is designed to raise awareness of equal opportunities legislation, develop understanding of the issues of equality and diversity to ensure all members of staff appreciate their responsibilities.

Working through the modules:

  • Help you to understand the equal opportunities legislation
  • Develop understanding of the issues of equality and diversity
  • Can be used as a valuable reference resource
  • Supplementary guidance for managers and staff with links to University policies and guidance

    For further advice contact Moni Akinsanya, Diversity and Inclusion Manager M.A.Akinsanya@ljmu.ac.uk

General Data Protection Regulation

General Data Protection Regulations (GDPR)

This module is designed to ensure staff appreciate how personal information should be collected, stored and used according to the new regulations.  

Working through the module will:

  • Help you to understand what is governed by the GDPR
  • Introduce the main changes in relation to previous legislation, your rights and responsibilities
  • Define GDPR concepts
  • Provide guidance, scenarios  and good practice
  • Raise awareness of the following University policies including Records Management, Email Compliance, Shredding and Data Protection

For further advice about GDPR please contact Tina Sparrow, Data Protection Officer DPO@ljmu.ac.uk or Freedom of Information queries, FOI@ljmu.ac.uk     

For queries about Data Protection please contact your departmental Data Protection Adviser

Introduction to the Prevent Duty - Mandatory Module

Prevent Duty

The Prevent Duty relates to a specific section of the Counter Terrorism and Security Act 2015, and it requires Universities "to have due regard to the need to prevent people from being drawn into terrorism."  This duty therefore requires all members of the University community to be aware of their responsibilities and the implications for the University.

The training module takes participants through the detail of the Prevent Duty, why it is in place, what the implications are for universities and how you can ensure that you are aware of your responsibilities of the Duty.

For further advice please contact Yvonne Turnbull, Director of Student Advice and Wellbeing Services email Y.Turnbull@ljmu.ac.uk

LJMU Appraisals and Connected Conversations

LJMU Appraisals and Connected Conversations

This module is designed to enhance staff experience of Appraisal and Development discussions.  The module includes full details of the LJMU appraisal process, video perspectives of the importance of appraisal and development review discussions from LJMU staff, and how adopting a coaching approach can improve the experience for both line managers and staff.

Future Ways of Working

We are pleased to offer a new staff development resource Future Ways of Working to support everyone preparing to return to the University. The resource enhances government advice and focuses on the emotional implications of people returning to the workplace. It looks at the requirements of different staff members which explores issues around mental health, vulnerable staff and giving people space for reflection, reviewing, reconnecting and rebooting.

LJMU Moving Forward Together

Wellbeing During COVID-19

Understanding Modern Slavery - Mandatory Module

Understanding Modern Slavery

In 2015 the UK government passed the Modern Slavery Act which aims to tackle slavery, servitude and forced or compulsory labour.  Section 54 of the act specifically requires organisations with a turnover of at least £36 million to take steps to ensure there is no slavery or human trafficking within its own business or within its supply chain.

The aims of this course are to enable you to:

  • Understand and recognise the types of Modern Slavery
  • Know the areas of high risk
  • Know what to do if you suspect somebody is the victim of slavery

For further advice please contact Hannah Argo, Finance Director email H.Argo@ljmu.ac.uk

Criminal Finance Act - Mandatory Module

Criminal Finance Act

All staff in the following departments are required to complete this mandatory module annually.  New starters to these departments will also be asked to complete this training when commencing employment:

  • Executive Leadership Team
  • Finance Team
  • Legal Team
  • International Relations Team
  • Research and Innovation Services

This module is designed to help you understand what the ‘Criminal Finances Act’, or CFA 2017 is and how it impacts universities.  It also helps to show what you need to do to protect yourself and reduce the risk to your Higher Education institution.

By the end of this course, you will learn:

  • What the Criminal Finances Act 2017 is
  • Why it was introduced, and how it works
  • What universities are doing about the CFA
  • What you can do to help your institution

The Criminal Finance Act Policy is also available to view within the Policy Centre.

For further advice please contact Hannah Argo, Finance Director H.Argo@ljmu.ac.uk

Anti-Money Laundering - Mandatory Module

Anti-Money Laundering

All staff in the following departments are required to complete this mandatory module annually.  New starters to these departments will also be asked to complete this training when commencing employment:

  • Executive Leadership Team
  • Finance Team
  • Legal Team
  • International Relations Team
  • Research and Innovation Services

This course is for all staff in a university who need to understand what money laundering is, the risk to the university and how these risks can be mitigated.

By the end of this course, you will learn about:

  • Money laundering and the relevant regulations
  • Politically Exposed Persons (P E Ps)
  • International sanctions
  • What to do if you have a suspicion
  • Higher education specified red flags and mitigations
  • The consequences of getting it wrong (money laundering offences)

The Anti-Money Laundering and Terrorist Finance Policy is also available to view within the Policy Centre.

For further advice please contact Hannah Argo, Finance Director H.Argo@ljmu.ac.uk