LBS Alumni Network privacy notice

Information you need to know

The LBS Alumni Network is part of Liverpool John Moores University. Further information on the institution can be found here.

Liverpool John Moores University is the Data Controller.

Our Data Protection Officer can be contacted at DPO@ljmu.ac.uk.

This privacy notice explains how we use your personal information and your rights regarding that information.

For information about how the wider university uses personal data please see the Privacy notice section of our website.

Information we are collecting

When you register to become a member of the LBS Alumni Network, we will collect your:

  • first and last name
  • month and year of birth
  • email address
  • phone number
  • LinkedIn profile URL
  • qualification details including:
    • your degree
    • year of graduation
    • campus

If you choose to join the mentorship programme and other LBS Alumni Network initiatives, we may collect additional personal data from you such as:

  • your ethnicity
  • city you reside in
  • industry you work in
  • your job title

Source of the personal data

We obtain your personal data directly from you when you register to join the Alumni Network and if you wish to also join another Alumni initiative.

Why we are collecting your data and the legal basis for this

We collect personal data only when we have a valid reason to do so, and always in line with the principles of the GDPR.

Personal data and other details about you that you supply as part of the registration process will be used by LBS Alumni Network to provide email communications and newsletters about:

  • upcoming events (for example networking, recruitment fairs, public speaking, conferences, etcetera)
  • mentorship programme
  • exclusive jobs
  • placement opportunities

We will not use that information for any purpose other than for email communications.

The lawful basis for processing your personal data is based on your consent under Article 6(a) of the GDPR. To register to become a member of the LBS Alumni Network, we ask you for your consent to process your personal data specifically for communicating with you about the network and to respond to any enquiries you may have about the service.

You may withdraw consent at any time by selecting unsubscribe on any communication email or by emailing LBSAlumni@ljmu.ac.uk and asking to be removed.

Who has access to this data

Your personal data will be used only by relevant members of the LJMU Alumni Network team where the data is necessary for them to undertake their designated role.

How the University protects your data

The University is committed to keeping your personal data safe in line with the data protection legislation and the University’s Information Security and Data Protection Policies. Your personal data is collected on Microsoft Teams forms and stored securely on LJMU systems.

How long the University keeps your data

Your data will be stored for the duration of your membership with the LBS Alumni Network and for one month following your opt-out from the service. Once this retention period is up, or you exercise your right to erasure, we will ensure that your personal data is removed from our systems, including any backups.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request - this could be in a portable electronic format
  • request that the University changes incorrect or incomplete data if you think that it is inaccurate or out of date
  • request that the University delete or stop processing your data, for example where the data is no longer necessary or legally required for the purposes of processing

If your personal data has been provided by consent, you have a right to withdraw that consent at any time.

If you would like to exercise any of these rights, please contact the Data Protection Officer at DPO@ljmu.ac.uk.

If you do not provide data

You do not have to provide your personal data to us but if you do not then we will not be able to contact you about the Alumni Network services.

Transfers of data outside the UK

We normally keep your personal data within the UK. In some cases, however, we may need to transfer it to another country - for example, to deliver a contract with you or to work with a partner organisation such as a university based overseas.

Whenever this happens, we make sure your information stays protected. This could be through a UK “adequacy regulation” (which confirms that the other country’s data protection laws are up to UK standards) or by putting strong safeguards in place. These safeguards might include model contractual clauses, formal data sharing or processing agreements, or binding corporate rules. In short, even if your data travels abroad, it will continue to be treated with the same care and respect as it would under UK law.

Automated decision-making

We do not use computers to make decisions about you based solely on your personal data. Any decisions that affect you will always be made by a human, ensuring that you are treated fairly.

How to complain to the University

You have a right to complain to the University if you think it has not properly responded to your request for personal information or feel it has not handled your personal data responsibly.

If you are not satisfied with how your request for information or how your personal data has been handled, you should set out your complaint in writing to:

Maria Burquest
University Secretary and General Counsel
Legal and Governance Services
2nd Floor Exchange Station
Tithebarn Street
Liverpool
L2 2QP

or by email via DPO@ljmu.ac.uk.

How to complain to the Information Commissioner’s Office

You have the right to complain to the Information Commissioner if you believe that our processing of your personal data does not meet our data protection obligations. The Information Commissioner can be contacted using the following details:

  • By post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.
  • By phone: 0303 123 1113.
  • By email: contact can be made by accessing the ICO website.