LJMU Student Law Journal privacy notice

Information you need to know

The LJMU Student Law Journal is part of Liverpool John Moores University. See further information on the institution.

Liverpool John Moores University is the Data Controller.

Our Data Protection Officer can be contacted at DPO@ljmu.ac.uk.

This privacy notice explains how we use your personal information and your rights regarding that information.

For information about how the wider university uses personal data please see the Privacy notice section of our website.

Information we are collecting

We collect personal information when you submit a manuscript to the Student Law Journal. This includes your name, your affiliation or place of work, your country, your email address, and the manuscript you submit for consideration.

Source of the personal data

All personal data processed for the Student Law Journal is collected directly from you.

Why we are collecting your data and the legal basis for this

LJMU processes personal data in accordance with the principles of the GDPR and only where there is a valid lawful basis to do so. We collect and use your personal data to communicate with you about your submission, to consider and review your manuscript for publication, and, where a submission is accepted, to ensure that authorship is correctly attributed.

We process your personal data under Article 6(1)(e) of UK GDPR, as the processing is necessary for the performance of a task carried out in the public interest. This includes the management and publication of academic journal content by the university.

Submission of a manuscript is voluntary. If you choose not to provide the required personal data, or if you ask for your submission to be withdrawn by contacting the principal contact listed on the Journal’s homepage, we will be unable to consider the manuscript for publication in the LJMU Student Law Journal.

Who has access to this data

Your personal data will be accessed only by relevant LJMU staff who are involved in processing your submission and, where applicable, the publication of your article.

This may include editors of the LJMU Student Law Journal and relevant members of the Library team who support the Journal.

Once an article is published, your name and affiliation will be visible to readers of the LJMU Student Law Journal as part of normal academic authorship and attribution.

The Journal, including your personal data and submitted manuscript, is managed using a third‑party system provider.

How the university protects your data

The university is committed to keeping your personal data safe in line with data protection legislation and its information security and data protection policies.

Access to the LJMU Student Law Journal submission system is restricted to a limited number of authorised staff who require access to manage submissions and publications.

How long the university keeps your data

If your submission is unsuccessful, we will retain your personal data for six months from the date you are informed of the outcome. After this period, your personal data and manuscript will be securely removed from the Journal’s systems.

If your article is accepted and published, your name, affiliation and article will be retained for as long as the Student Law Journal continues to operate, as part of the academic record and publication archive.

Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request - this could be in a portable electronic format
  • request that the university changes incorrect or incomplete data if you think that it is inaccurate or out of date
  • request that the university delete or stop processing your data, for example where the data is no longer necessary or legally required for the purposes of processing

If your personal data has been provided by consent, you have a right to withdraw that consent at any time.

If you would like to exercise any of these rights, please contact the Data Protection Officer at DPO@ljmu.ac.uk.

If you do not provide data

If you do not provide the personal data required when submitting a manuscript, we will be unable to consider your submission for publication in the Student Law Journal.

Transfers of data outside the UK

We normally keep your personal data within the UK. In some cases, however, we may need to transfer it to another country - for example, to deliver a contract with you or to work with a partner organisation such as a university based overseas.

Whenever this happens, we make sure your information stays protected. This could be through a UK “adequacy regulation” (which confirms that the other country’s data protection laws are up to UK standards) or by putting strong safeguards in place.

These safeguards might include:

  • model contractual clauses
  • formal data sharing or processing agreements
  • binding corporate rules

In short, even if your data travels abroad, it will continue to be treated with the same care and respect as it would under UK law.

Automated decision-making

We do not use computers to make decisions about you based solely on your personal data. Any decisions that affect you will always be made by a human, ensuring that you are treated fairly.

How to complain to the university

You have a right to complain to the university if you think it has not properly responded to your request for personal information or feel it has not handled your personal data responsibly.

If you are not satisfied with how your request for information or how your personal data has been handled, you should set out your complaint in writing to:

Maria Burquest
University Secretary and General Counsel
Legal and Governance Services
2nd Floor Exchange Station
Tithebarn Street
Liverpool
L2 2QP

or by email via DPO@ljmu.ac.uk.

How to complain to the Information Commissioner’s Office

You have the right to complain to The Information Commissioner if you believe that our processing of your personal data does not meet our data protection obligations. The Information Commissioner can be contacted using the following details:

  • Post: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK95AF.
  • Telephone: 0303 123 1113.
  • Email: contact can be made by accessing the ICO website.