Financial Year-End



Important Dates and Actions Required

All Staff:

To ensure a timely and accurate account of the University’s Financial Statements for the year end (year end is 31st July); we need your assistance in ensuring information is transacted on a timely basis.

It is important that you read this memo carefully and raise any queries you have as soon as possible with your Finance Manager.

 

KEY DATE

YEAR END PROCESS

ACTION REQUIRED /INFO ONLY

MON 18 JUL

5PM

Old PO’s cleanse deadline for 2021/22

All unrequired, open Purchase Orders (PO’s) should be requested for closure via the Finance Helpdesk, selecting Buying/Suppliers/i-buy

  • Staff responsible for placing orders on Staff Infobase can access a report that will enable them to view all open orders. The report can be found under the LJMU Purchasing User responsibility in Staff Infobase, then selecting Launch Discoverer Viewer and using the report called JMU Open Purchase Orders.

ACTION

TUE 19 JUL

5PM

Cut off for July 2022 payroll changes including overtime. 

  • Any overtime not submitted by this date will be charged to 2022/23 budget

ACTION

TUE 26 JUL 4PM

 

All sales invoice and credit requisitions to be sent via Finance Helpdesk, selecting Accounts Receivable

ACTION

WED 27 JUL

Last BACS payments for 2021/22

  • will include all invoices that have been entered onto Staff Infobase that are due for payment up to the 31st July 2022.

INFO

THU 28 JUL 4PM

All outstanding i-Expenses must be submitted
and approved

ACTION

FRI 29 JUL

2PM

Goods Receipting Deadline for 2021/22

All items received by Friday 29th July Purchase Orders must be goods receipted

  • Receipts after this point will be charged to 2022/23 budgets

ACTION

WED 3 AUG

The first BACS for the 2022/23 financial year (excludes staff expenses)

INFO

WED 10 AUG

First BACS payments for staff expenses of 2022/23

INFO

 


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