How to do business with LJMU

A guide for prospective suppliers

LJMU works with suppliers to deliver high quality services and goods which meet the current and future needs of staff, students and the local community based on the principle of value for money. We encourage applications from suppliers of all types: local, national, small medium enterprise, limited companies, ethnic minority owned businesses, etc.

Our policies and procedures are in place to ensure the correct process is adopted to meet the University’s needs and ethos, for example, compliance with policies around health and safety, sustainability, diversity and equality, and, corporate and social responsibility, to name a few.

Please see our guide for in-depth information about these regulations and the procurement process in general.

Procurement route

Thresholds

Under £10,000 – excluding VAT 

Discretion of the Budget Holder to obtain quotations, however ‘Value for Money’ must always be obtained. Quotations or ‘Value for Money’ evidence should be attached to the i-buy requisition.

£10,000 - £49,999 – excluding VAT 

Purchases equal to or greater than £10,000 up to £49,999 – A MINIMUM of THREE written quotations must be obtained and attached to the i-buy requisition, and this evidence to be held locally, the more quotations obtained the better.

4.1.3 £50,000 and up to OJEU threshold LJMU competitive tender – excluding VAT (back)

Subject to competitive tender exercise via the Procurement Services team – please contact The Procurement Manager to discuss your requirements PurchaseOrderQueries@ljmu.ac.uk.

Please note the timescales for a tender exercise vary, and is subject to specification, market and time of the year. Therefore, we would advise contacting Procurement Services as soon as you realise you have a need. We can then advise of the procedure and timescales.

CURRENT Public Procurement thresholds (OJEU) – excluding VAT 

• Supplies and Services over £189,330 = Full Public Procurement Tender Exercise.

• Works over £4,551,412 = Full Public Procurement Tender Exercise.

Tender process

In-depth information regarding the tendering process is available from the How to do business with LJMU guide.

Our dedicated e-tendering portal allows you to view and express an interest in our tenders.

LJMU standard terms and conditions

Suppliers who have received a purchase order from us, please access our terms and conditions for the supply of services or our terms and conditions for the supply of goods and services.

Contact us

If you have any questions please contact LJMU’s Procurement Services:

Email: purchaseorderqueries@ljmu.ac.uk
Telephone: 0151 904 6496 | 0151 904 6493